Officer Responsibilities
The standards of conduct provisions of the Civil Service Reform Act of 1978 (CSRA), among other statutes, guarantee certain rights to Federal employees who exercise their statutory right to become a member of a union representing Federal employees. The provisions also impose certain responsibilities on officers of these unions t
o ensure union democracy, financial integrity, and transparency. The Office of Labor-Management Standards (OLMS) is the Federal agency with primary authority to enforce many standards of conduct provisions. If you need additional information, please contact OLMS at 1-866-4-USA-DOL. If you suspect a violation of these rights or responsibilities, you should refer to your union’s constitution and bylaws for information on union procedures, timeliness, and remedies. Complaints may be filed with OLMS after exhaustion of reasonable internal union remedies. See 29 C.F.R. §§ 452.135, 458.54.
Financial Safeguards - Union officers have a duty to manage the funds and property of the union solely for the benefit of the union and its members in accordance with the union’s constitution and bylaws. The union must provide accounting and financial controls necessary to assure fiscal integrity.
Prohibition of Conflicts of Interest - A union officer or employee may not (1) have any monetary or personal interest, or (2) engage in any business or financial transaction that would conflict with his or her fiduciary obligation to the union.
Bonding - Union officers or employees who handle union funds or property must be bonded to provide protection against losses if their union has property and annual financial receipts that exceed $5,000.
Labor Organization Reports - Union officers must (1) file an initial information report (Form LM-1) and annual
financial reports (Forms LM 2/3/4 ) with OLMS, and (2) retain the records necessary to verify the reports for at least five years.
Officer Elections - Unions must (1) hold elections of officers of local unions by secret ballot at least every three years; (2) conduct regular elections in accordance with their constitution and bylaws and preserve all records for one year; (3) mail a notice of election to every member at least 15 days prior to the election; (4) comply with a candidate’s request to distribute campaign material; (5) not use union funds or resources to promote any candidate (nor may employer funds or resources be used); and (6) permit candidates to have election observers.
Restrictions on Holding Office - A person convicted of certain crimes may not serve as a union officer, employee, or other representative of a union for up to 13 years.
Loans - A union may not have outstanding loans to any one officer or employee that in total exceed $2,000 at any time.